Contracts Administrator

SUMMARY

This position is responsible for the administration and management of the company’s contracts. This includes working with the staff, Operation Manager, Project Managers and Contracting Officers to insure a smooth transition into new contracts as well as continued excellent service throughout the life of the contract.  Responsible for compliance of all FAR’s and company policies and standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assist with proposal preparation, contract negotiations, and administration of contracting activities including project setup and maintenance in the ERP software.

Interact with customer/government representatives and Project Managers to ensure compliance with all applicable policies, procedures and procurement regulations.

Manage communication with customer/government representatives on each contract.  Perform as the primary contact for the company.

Manage efforts to achieve customer satisfaction through positive customer support.

Analyzes and reviews contract requirements to determine contractual obligations and provide continual review and administration to ensure that all terms and conditions are met and that any problems are identified and resolved in a timely manner.

Monitor contractor performance for compliance with applicable laws, delivery schedules, payment provisions, contract data reporting requirements and other contractual requirements.

Make necessary inquiries regarding contract terms and conditions, obligations and modifications and keep the program management staff, accounting staff and executive management apprised through contract briefs as Modifications are issued.

Interact with customers/government representatives and business development department in pre-contract discussions, and contract changes.

Manages contracts changes to include the interpreting requirements of the contract, understanding the customers’ requests, obtain approval from the President and managing the process of generating the request for equitable adjustment from inception through customer negotiation and acceptance.

Responsible for identifying and completing contractual report requirements

Participates on committees and special projects and seeks additional responsibilities.

 QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelors Degree in Business Administration, Management or related field desired with a minimum of 3-5 years of extensive Contract Administration functional experience related to Federal and State contracts.  The position requires knowledge of the FAR’s and must be proficient with Microsoft Office and general office equipment. 

COMMUNICATION SKILLS

Must have the ability to respond to common inquiries or complaints from customers.  Ability to write reports and business correspondence.  Must have the ability to effectively present information and respond to questions from groups of managers, customers, state and federal agencies and the general public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discount interest, weights, commissions, proportions, percentages, area, circumference, and volume. 

REASONING ABILITY

Must be able to read, analyze, and interpret contracts, technical procedures, or governmental regulations.  Ability to define problems, collect data, establish facts, and draw valid conclusions. Must be able to interpret an extensive variety of instructions and deal with several abstract and concrete variables.  Must have strong strategic and analytical skills and sound business judgment.

PYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear.  The employee is occasionally required to climb or balance, stoop, kneel, or crouch.   The employee may occasionally be required to lift more than 25 pounds.  The employee must have close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will work in an office environment.   Some travel to project locations may be required as well as some evening, weekend and holiday hours.